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11 Best Timesheets Apps for Efficient Time Management in 2025

11 Best Timesheets Apps for Efficient Time Management in 2025

  • Kate Borucka
  • December 9, 2024
  • 12 min read
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This article was last updated on December 9, 2024.

Timesheets are everywhere. They’re an inseparable part of everybody’s work. You either have to fill them in or approve them. Whichever side you’re on, it’s hard to accurately track attendance without the right timesheet tool.

To help you better manage your time, we’ve prepared a short guide on the best free timesheet apps.

Why Use Timekeeping Apps?

Why do people care so much about timesheets? Why is your boss so obsessed with them? And why should you use a dedicated timesheet app?

Because it’s hard to manage any business without timesheets. They help to monitor employees’ engagement (no, not to spy on them!) and make their daily jobs more efficient and smooth.

Employee timesheet app also helps easily track hours spent on particular projects, properly allocate budget and resources, and ensure all numbers add up. It’s a convenient solution for businesses of any type.

Benefits of Using a Free Timesheet Software

Additionally, there are many benefits to using the employee timesheet app:

  • Increased productivity—employees can focus on their jobs instead of manually filling in every single time entry in a spreadsheet.
  • Fewer mistakes—today’s timesheet apps automatically track and report time spent on all activities (including apps and website usage), so you can be sure you get accurate data.
  • Transparency—all projects, tasks, information, and numbers are stored directly in the app. It helps to keep things clear and easily accessible.
  • Unified system for organizing work—many applications come with numerous advanced features allowing you to create a centralized system for business management.
  • Smooth payroll processing—when you use a timesheet system, you can save a lot of time on payroll process. Your employees can easily report and clock hours, track hourly rates, expenses, overtime, and more.
  • Integrations—add-ons make it even easier to manage business across multiple platforms and devices

Paper time cards have become a thing of the past. If, in today’s world, you don’t use time tracking tools, you will stay behind. Without the right software, your company will sink in paperwork.

👉 Check our list of the best PTO tracking software

How to Choose a Free Timesheet App?

The market is superabundant with timesheet apps, and it can be difficult to choose the right one. If you haven’t tried a time tracking automation before, you may struggle with properly implementing the software into your organizational structure.

Here’s what it’s worth to look for in a time tracker:

Flexibility

A modern employee timekeeping software should be versatile. The best free timesheet software are compatible with different devices and operating systems. That flexibility lets your team work the way they want, whether on mobile or desktop, on the road or in the office, offline or online.

Note that it’s essential when your company hires remote teams, mobile workforce, or operates on the hybrid model.

Automated time management

An automatic time tracker is more convenient, especially when it’s available for multiple platforms and devices and works in the background. No need to spend hours on paperwork—an online timesheet software fills time cards for you.

GPS Tracking

GPS tracking features streamline mobile job time recording. Such tools, mostly working as mobile apps, punch in and out the employees whenever they arrive at the new location and fill the timesheets with job details.

However, accessing such an advanced feature may not be available for all free employee timesheet apps. It’s best to look for a free forever app that offers this functionality.

Client Billing

An ability to track billable hours is a must-have for accurate client charging. An employee time tracking app helps you learn how long it usually takes to complete a project so you can easily set an appropriate hourly rate and make better estimates. The billing feature also helps to easily invoice the clients.

This way, you keep an eye on project profitability and run a sustainable business that pays its employees fairly.

Task Management

Using timesheet apps just to monitor time is counterproductive. You need to know how much time you dedicate to each activity to better manage projects and check project status.

Task and project management may be one of the more advanced features but it helps to recreate an organizational structure, the way things work in the company, and how the projects look. It helps to better allocate the budget and save money.

Employee Attendance Tracking

Timesheets usually mean tons of paperwork to track time and employee attendance properly. The right timesheet software can help in tracking different types of billable and non-billable hours, improve calculating payroll, reduce absenteeism, and better allocate resources.

Pricing

Before you decide to invest in software, it’s a good idea to try it and see whether it has all the components you need. Remember that not every tool will be suited to your business requirements. Look for a solution that fits you most, not the most popular or with all the fancy features, even if the free features are enough.

If you need just basic time tracking, a free timesheet app may be enough.

What Is The Best Timesheet App?

Apps for timesheets can fall into two categories: simple and fully-featured. The latter can be used for more than just time management, for example, as an advanced time tracking system, project and task management software, or accounting software. So, it’s not always easy to find the right tool.

Check out our recommendations and choose the best app for timesheets that precisely corresponds to your business needs! (All available also on mobile devices – a mobile app for Android and iOS).

Use them with your planner or calendar templates to perfectly organize every day and week!

1. TimeCamp

Best for: automatic and user-friendly time tracking with timesheets and reports for free

Onboarding

TimeCamp is a robust time tracking app. Its practical features can help in or even completely eliminate monotonous activities. The software automates and optimizes workflow.

Using TimeCamp as a timesheet app is much more effective and easier than manually tracking time. There are approvals, the ability to edit entries, a time clock with a start/stop timer, and extensive timesheet data.

The automatic time tracker records all activities so you can focus on your duties, instead of fixing problems with spreadsheets and doing paperwork.

Key features:

  • Fully automatic, the desktop app works in the background. Also, you don’t have to switch between different apps or tasks, TimeCamp detects it all.
  • The feature of tracking time based on billable or non-billable hours makes it easier to estimate the costs of a project for hourly employees.
  • With detailed but user-friendly reports, your employees can see how much of their time was spent on productive and unproductive activities. It help to improve employee performance.
  • You can easily convert reports and export them into Excel files, PDF, CSV, or Google Spreadsheet.
  • The graphical timesheet feature allows you to clearly see the project’s progress in weekly reports.
  • Ability to create projects and tasks, subtasks, and add tags to break down your work structure and create a project schedule.
  • Automatic reminders and idle time detection.
  • Project time and expense tracking.
  • You can track time against estimates, track breaks, overtime hours, and expenses.
  • An extensive list of integrations makes it easy to connect with other project management tools, productivity apps, and many, many more.
  • GPS tracking feature.
  • Free plan for unlimited users.

 

⇒ Available as a mobile app (Android, iOS), desktop (Mac, Windows, Linux), and web app.

Free

$

0.00

billed annually

Free plan includes all the essentials (accurate time tracking, unlimited projects, a time clock kiosk, desktop, and mobile apps, idle time detection, and many more).

Starter

$

2.99

billed annually

Starter plan includes unlimited tasks, excel reports export, attendance, time-off, overtime tracking.

Premium

$

4.99

billed annually

Premium plan includes one integration, billable time, budget and estimates, apps and websites tracking, project archiving, and more.

Ultimate

$

7.99

billed annually

Ultimate plan includes unlimited integrations, billable rates, labor costs, invoicing, timesheet approvals, custom user roles, and more.

Enterprise

Talk to sales

Schedule here

Enterprise Plan, designed for companies with 50+ employees, includes priority support with SLA, self-hosted and private cloud instances, custom integrations, and more.

👉  Read also: 15+ Time Tracking Software for Mac OS X

Try TimeCamp

2. Zoho Projects

Best for: having a project management hub with all projects and timesheets in one place     

Zoho Projects is a powerful tool for managing employee work schedules and tracking work hours. While it’s focused mainly on project coordination, it offers built-in timesheet tools that allow unlimited tracking of all your tasks and projects.

Zoho is a good app for project tracking as it offers all the features necessary for managing projects. You can plan your projects for every team member, assign tasks, track work, create timesheets, invoice clients, and manage all business operations from one platform.

This timesheet software also gives you the ability to collaborate with your team to connect and create a seamless workflow.

The main disadvantage of Zoho is that, in comparison to other timesheet apps, it focuses mostly on administering projects. So if you need detailed reports on employee productivity, you may need other solution.

👉 Looking for Zoho time tracking solution? Check out Zoho time tracking integration!

 ⇒ Available for web and as mobile timesheet app (Android, iOS).

Pricing: A 10-day free trial is available; a free plan is available for up to five users. Pricing starts at €5 per user/month.

3. Toggl Track

Best for: simple time tracking for teams with up to 5 users

Toggl is one of the most popular apps that let you track work hours. It’s a simple solution that in its free version gives you the basic, most necessary features: automatic time tracker, manual entry of work hours, basic time tracking data, unlimited clients, tags, simple timesheets and reports.

There’s also the Pomodoro timer, idel time detections, individual goals, user groups, and the ability to create invoices. And you can export reports. Toggl offers over 100 integrations. It’s easy to use, has a friendly and minimalistic user interface.

⇒ Available for web, as a desktop app, mobile app, and browser extensions.

Pricing: Toggl Track is free for up to 5 users. Paid plans start at $10 per user per month.

4. Tick

Best for: lightweight time tracking with simple timesheets

Tick is a simple, automated time tracking software that is perfect for those who don’t have big needs regarding extra features so specific to most time tracking apps. Tick automatically tracks time for particular tasks and gives an insight into how much time is spent on activities in a simple report. Later on, you can access all data for review in timesheets.

It’s a convenient application accessible from any place. It has the option of tracking employee hours, project budgeting tracking and has transparent reports.

Tick may be in favor of those who need a basic employee timesheet app that enables people to automatically create employee payroll.

⇒ Available as a mobile app (Android, iOS), web app, time tracking app for Mac, Apple Watch, Chrome extension

Pricing: Tick is free for a single user. Pricing starts at $19 per month with unlimited users and unlimited projects.

5. Hubstaff

Best for: GPS tracking with online reporting and timesheets

Hubstaff features help project managers manage teams and workflow and improve efficiency. With Hubstaff you can see who’s late with the work and how much money and time you’re spending on it. The software is especially useful in remote team administration and has the feature of screenshot tracking with activity rates.

It also helps in keeping a hand on the team’s calendar, invoices, payments. All reports are automatic. 

Hubstaff is an advanced employee hours tracker with many helpful features: location tracking, productivity monitoring, payroll, automatic reports, team scheduling, and billable hours recording helpful in keeping track of monthly and hourly employees.

 ⇒ Available as a desktop app (Windows, Mac, Linux, Chrome OS), mobile app (iOS and Android devices), Chrome extension.

Pricing: Hubstaff is free for a single user. For peium features you’ll need to subscribe to one of the paid plans. Pricing starts at $4.99 per user/month.

6. Replicon

Best for: in-depth analytics and calendar templates for timesheets

Replicon is an extensive system that easily enables you to monitor your employees’ activities. If you are looking for a fully-featured yet uncomplicated solution, Replicon will be the right tool. It is a great timesheet system and time tracking app for large companies with PMs or leaders who manage sizeable or even remote teams.

Replicon allows you to manage global time and employee attendance, time off, gross pay, wage-and-hour compliance, tracking billable rates for hourly employees, client billing, or revenue recognition. 

The software makes it possible to manage time and projects based on localization (tracking with GPS) so you can more accurately scale and configure tasks. Incorporating localization services can further enhance your project management by ensuring accurate communication and alignment across diverse teams.

You can adjust Replicon to create a time tracking app perfectly tailored to your needs.

⇒ Available as an online timesheet app, mobile time tracking app (Android, iOS).

Pricing: varies across products and modules. However, this tool doesn’t offer a free version.

7. Harvest

Best for: simple timesheets online with budgeting for freelancers

Harvest is a simple time tracking, online invoicing, and reporting tool. It simplifies employee timesheets and billing. It’s easy to use with a friendly interface. Harvest is best for freelancers and individuals as a free tool.

It has the most necessary features that a good tool for timesheets should have. It tracks time and expenses to give you information on all the crucial data. You can easily access all the information about your or your team’s performance, projects progress, time, and budget spent on different projects.

Once all the data is tracked, you get comprehensible reports which can serve as a perfect and detailed timesheet. You can export them to Excel or CSV. It’s a suitable application for non-demanding users.

👉 See the comparison between Harvest & TimeCamp!

⇒ Available as a mobile timesheet app (iOS, Android), desktop (Windows, Mac), web time tracker.

Pricing: Harvest is free for one user with 2 projects. Pricing starts at $13.75 per seat per month with unlimited users and projects. A 30-day free trial with all features is available.

8. OfficeTimer

Best for: tracking work hours with timesheets online

OfficeTimer online timesheet software

OfficeTimer is a really simple free timesheet software. It helps to track hours in a lightweight way ensuring all your time entries are accurate. It may also assists human resources in managing people, payroll, and administer organizational aspect of your business.

Here are the main features:

  • Plann and track projects.
  • Track task status, priority, and milestones for each employee with the Kanban board. Simply drag and drop tasks for easy management.
  • Compare budgeted vs. actual hours for better estimates.
  • Attendance tracking with live dashboards and instant notifications to know who’s available for better employee scheduling.
  • Timesheets that you can integrate with third-party payroll, attendance, and ERP software. You can easily export timesheets.
  • Tracking time and expenses a billable and non-billable.
  • Leave management: Plan and create unlimited types of leaves to track leaves and attendance.

⇒ Available as a web app, and for mobile devices (iOS and Android).

Pricing: Free for unlimited users.

9. IMONIT

Best for: tracking clock-in/outs for individuals and businesses

IMONIT (I’m-On-It) is and employee attendance app. This timesheet software is best to track attendance, tasks, and timesheets and monitor how many hours .

The homepage makes it easy to clock-in/out of work every time you open the app. In the task section next to the timer you can define quickly-accessible tasks to start tracking time to them as soon as you log into the app.

Attendance lets you see in and out times, adjust time entries, add comments, register absences, and view all entries on a given day. IMONIT can also help you track overtime.

As a manager, you get to see your team members’ reports to better manage the workload. And if you need to customize the time recording procedure, you can set rules for work hours, overtime, and holiday.

⇒ Available as a web app only.

Pricing: It’s a free timesheet software

10. Actually

Best for: minimalistic timesheet management

Actually is a strictly timesheet software, actually. So if you’re looking specifically for a tool to track your time in timesheets, with no extra add-ons or fancy functionalities, Actually will be the right choice.

No premium features, only tracked time. That allows you to focus only on what’s most important in your work so you can boost productivity. Thanks to its intuitive design, you don’t have to click through all the complicated modules but can easily move within the app with just a few clicks.

Here’s what Actually offers: log hours via browser or mobile simultaneously, view progress of planned work, track project’s performance and progress, set and compare estimated vs. real budget, approve timesheets, and view reports just the way you want to with the use of filters.

⇒ Available as a web app only.

Pricing: This app offers a 14-day free trial. After the trial you either need to subscribe or your account will be deactivated.

11. Connecteam

Best for: remote teams with up to 10 users

Connecteam is best free timesheet software for remote teams with up to 10 users. Not only does it allow you to track time and generate timesheets automatically, but also helps to stay in touch with all the team members, no matter where you all are.

In general, Connecteam is an emplyee management platform that helps to to manage, train, and communicate with employees in one place.

Here are the main features:

  • Your team can track time at one place or various locations, also from mobile.
  • Schedule shifts.
  • Track time and attendance.
  • Create a checklist for team members to follow to help them with their work better.
  • Multiple communication tools so everone’s involved. This keeps everyone oin the loop and informed about what’s happening in the project.
  • Connecteam integrates with Gusto, QuickBooks, Paycheck, Xero, and Zapier.

You can keep all the information and documents for your employees in one place, whether you work with regular employees, independent contractors, freelancers.

⇒ Available as a web app, an for mobile devices (iOS, Android).

Pricing: Connecteam offers a free version, however, it has limited functionalities. If you want to fully use the app, you’ll need to upgrade. Pricing starts at $119/month for the first 30 users. $3.6/month for each additional user.

Do You Use Employee Timesheet App?

With the right timesheet app, businesses can boost performance, save time and money, and better handle projects and tasks.

What are your thoughts on employee timesheet software? Do you use them in your company to help employees in their work? If so, what features do you find most useful, and which do you think are unnecessary? Would you rather stay with a basic time tracking app or choose an employee time tracking software with more advanced features?

Let us know in the comment section. We’d love to know your thoughts!

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Kate Borucka Kate is a professional freelance copywriter and translator with a niche focus on time tracking software, time management, and SaaS solutions. With a degree in English studies, she has a knack for turning complex technical topics into clear, engaging content that resonates with diverse audiences. When she’s not immersed in the latest software trends or navigating linguistic differences between English and Polish, she’s busy trying to master the art of squeezing more hours out of the day—juggling work, life, and embarking on new adventures with her endlessly curious daughter, discovering the world together (and loving every minute of it), always finding ways to weave the insights from their adventures into her creative work.

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1 Comment

  1. Agnes
    June 11, 2019 at 00:41
    (Edit)

    We have been using a mobile app for time camp and we are happy with the current state. the app is simple and the features are helping us streamline the work.