Simplify the process of managing vacations, sick days, and other time-off requests. TimeCamp’s time off management software ensures transparency, accuracy, and efficiency, making it easier for managers and employees to handle time-off requests.
Use TimeCamp’s time off management tool to track vacation days, sick leaves, and other types of absences. With our time off management app, employees can submit requests, and managers can approve them seamlessly, all within a single platform.
Customize your company’s time-off policies with TimeCamp’s time off management system. Generate detailed reports on absences to ensure compliance and gain insights into your team’s attendance patterns. Optimize planning and reduce disruptions with clear visibility into employee schedules.
Export data from TimeCamp’s time off management software to your payroll systems to ensure accurate leave calculations. Streamline processes for both HR and finance teams, saving time and minimizing errors in time-off compensation.
TimeCamp’s time off management solution provides data to help you evaluate project timelines and budgets. Make informed decisions about workload distribution and resource allocation to maintain project efficiency while honoring employee needs.
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Set up company-specific time-off rules and policies.
Allow employees to request and track time off through the app.
Monitor team absences and analyze reports for better resource management.
Employee leave management gives nightmares to HR departments regardless of the company's size or industry. Setting up annual leave policies that comply with federal labor laws and the Medical Leave Act, tracking time off requests and balances, and handling multiple PTO requests while ensuring adequate staffing and the business's smooth continuity—no wonder it's a daunting task that drains HR managers' energy, especially when peak workload periods or summertime holidays come.
If your organization knows that feeling firsthand, maybe it's time to ditch manual tracking of leave requests and switch to a fully-featured employee time and PTO tracking software.
TimeCamp would be happy to assist your business in stepping up to the next level of time off tracking.
First, let's go through the time off essentials:
Time off is a period when an employee is absent from work.
Excused absence: Time off requests approved by the employer, employee's supervisor, or department manager without loss of pay. This term also includes vacation days if an employee obtained the employer's approval.
Unexcused absence: Taking time off work while ignoring procedures included in the company's leave policies, hence without the employer's permission. This term also refers to unauthorized tardiness.
Whether an employee faces the consequences for an unexcused absence depends on the reason why it happened. Events like sudden sickness or taking care of a sick child, death of a close relative, and bereavement time can't be scheduled, so as soon as an employee contacts the employer to provide an explanation for an unexpected absence, they can usually be excused.
Paid time off means earning wages despite being absent from work.
Not all time off requests qualify for receiving paid time off.
State and federal laws in the US still don't provide official regulations for paid holidays, vacation time, or sick days that would guarantee employees paid time off. Employers may offer PTO in the employment contract details, but the number of days often varies by profession, industry, or the goodwill of the employers themselves.
Check your state laws to determine if your company should offer employee PTO.
Sick time: Used when ill or injured.
Vacation time: Taking a break from work to rest.
Parental leave: Time off used for maternity leave, paternity leave, or adoption.
Military leave: Leave for active duty and training.
Public & floating holidays: Time off during holidays or days off used at any point in the year.
Jury duty: Time away when an employee gets summoned to serve jury duty.
Personal time: It's offered to let the employee handle personal matters that don't fall under vacation days or sick leave, like scheduled doctor appointments or attending school events.
Offering paid time off is crucial to successful hiring, helps managers boost morale, and increases engagement rates within the team.
Even the most ordinary time tracking or PTO tracking software is an indispensable tool for managers to identify, reduce, and prevent absenteeism practices.
But there's more to how beneficial an employee PTO tracker can be for any organization:
Accurate recording of PTO requests: A PTO tracker is less prone to human error since it reduces the need for manual time tracking methods, such as submitting paper requests.
Simplified approval workflows: Using one system to request and track PTO, leaves, and absences helps execute custom PTO policies.
Streamlined absence management: PTO management software helps track excused and unexcused absences and shows an overview of each employee's leave balance.
Accurate payroll records: Integrating PTO tracking software with a payroll management tool ensures secure data flow for error-free employee compensation calculations.
Employee self-service: A PTO tracker reduces managers' workload by letting employees submit their time off requests and keeping them updated about their balance leave with just a few clicks.
Leave management transparency: Time tracking software with a time off management ability helps communicate and execute the principles of an organization's time off system.
Get your free account of TimeCamp time tracking software now and see how easily it scales to suit your organization's needs for efficient employee PTO tracking.
By implementing TimeCamp time tracking software, your company also gains an easy-to-use time off tracker.
Attendance is a separate report-like view where managers and employees can see real-time updates about their regular work hours and time off within a selected time range.
The attendance module of our time off tracker allows to:
Change a day type: Report regular working and non-working days, different leave types, remote work, holidays, and business trips. Managers can also mark employees as absent on a particular date.
Submit and approve/reject leave requests: Changing the day type to vacation or special leave (counts as personal days) equals sending time off requests.
See leave balance: The attendance report clearly shows the time off registered per employee in a given year (divided by types of days, e.g., remote work, free days, etc.).
See used vacation hours per day: Sometimes, handling personal matters requires taking half days out of the office, and you can easily mark it in the system.
Besides adjusting attendance software settings, you can also enable personal Google Calendar and iCal integrations to save time entering approved time off into the organization's work schedule. This way, managers and other employees can keep track of upcoming time off and plan workload considering current employee availability.
TimeCamp is a perfect choice for small businesses (and not only small ones!) to track PTO and general attendance for an unlimited number of employees.
Choose a group from your users' structure to which your established vacation policy should apply. You can define different rules for different groups of employees or separate teams within your organization.
Define whether the data used when creating time and attendance reports should be based on the user's computer activity or timesheets.
Determine dates considered public holidays and choose the holiday task (scheduled holidays will automatically appear in your employees' timesheets as free days).
Enter the default workday length (usually eight hours per day within a workweek).
Define how much time off (precisely, paid time off( your group should receive (e.g., four weeks) according to your company's policy for tracking PTO and approval workflows.
Adjusting TimeCamp to your company's PTO policies takes just a few clicks, but it saves a tremendous amount of time your managers would waste if tracking time off manually.
Of course, one of TimeCamp's greatest assets is customizable reporting.
Attendance reports in TimeCamp differ slightly depending on the selected data input:
An Attendance report based on Timesheets shows the average time tracked on each date within the selected date range, the total time between the first and last time entries of the day, etc.
An Attendance report based on Computer Activity shows active computer usage per day, hours of turning the computer on and off, and total time between, etc.
A separate Day Type column also serves as an employee leave requests tracker.
You can export and download your reports to an Excel file and then import the data to Quickbooks or Xero to streamline payroll calculations.
Check TimeCamp Xero time tracking and TimeCamp Quickbooks time tracking.
Export and download an attendance management report:
To keep track of employees' time off documentation,
To get a clear insight into staff's work hours and attendance patterns and react on time when noticing unhealthy practices, such as absenteeism.
To streamline creating PTO-policies-accurate payroll lists.
Yes! TimeCamp offers multiple ways of tracking work hours: automatic time tracking, robust timesheets, desktop and mobile apps, browser extensions, and a Time Kiosk App.
Tracking time data is free forever and will always be.
To manage leave requests through time off tracker reports, get one of our easily affordable paid plans. Prices start at $2.99 per user per month, billed annually.
Contact our sales/support team for more details.
