The 14 Best Time Blocking Apps

Time blocking apps are everywhere. It’s because this time management technique has become really popular. It’s great because time-blocking apps really do work and make your life easier. However, because there are so many time-blocking apps to choose from, it’s difficult to pick the best for you. That is why we’ve prepared for you this list. Find your favorite time-blocking app and throw your boring paper to-do lists away.

What Is Time Blocking and How Does It Work?

Time blocking is a time management method that helps you become aware and strategic of how you spend your time. With this technique, you divide your day into chunks of time and schedule tasks in these blocks.

During a block of time, you focus on the deep work and do one task with a specific time limit. If you finish earlier – good. If you don’t finish – also good. It’s a perfect solution for perfectionists who struggle with saying stop.

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You can use Google or Outlook Calendar (Check Outlook time tracking integration)or a more complex time tracking app with special time-blocking features. Just remember to treat time-blocked events like normally scheduled calendar events; as a date with yourself. These deep work hours should be your priority.

With a great blocking app, you can manage tasks almost effortlessly.

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Read more: Timeboxing: A Simple Technique to Reclaim Your Time

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Why should you use the time blocking app?

Why Use the Time Blocking App?

Sometimes people ask why I bother with such a detailed level of planning. My answer is simple: it generates a massive amount of productivity. A 40-hour time-blocked work week, I estimate, produces the same amount of output as a 60+ hour work week pursued without structure. ~Cal Newport

Time blocking apps are easy to use, but they can really change your life. Some advantages include:

• Eliminating distractions and energy-consuming interruptions.
• Achieving goals on time because you’re more dedicated to your work.
• Overcoming Parkinson’s Law.
• Estimating more efficiently, as you learn how exactly you spend your time.
• Meeting deadlines effortlessly.
• Avoiding multitasking and context switching.
• Supporting your health—with time blocking, you can set aside time for breaks so your body and eyes can rest.

There are many more advantages, and they all depend on your personal use of the productivity app, preferences, lifestyle, and work style. But above all, the time blocking method can help you stay focused in the most difficult times of your life and push forward one step at a time (or, one block at a time).

👉 Check also the time budgeting technique.

1. TimeCamp

Best for: tracking productivity, billable time, and creating better estimates

TimeCamp is a free project management tool and time tracker. And even though it’s not a typical time blocking app, it can help you estimate precisely the time necessary to complete tasks you scheduled. As it tracks how you spend time on your computer, you get all the data to focus time effectively on real deep work. You can also implement it for a whole team.

Here are the main features of TimeCamp:

• Automatic, unobtrusive time tracker working in the background.
• Accurate timesheets automatically created by TimeCamp.
• Daily and graphical weekly view with colorful time blocks.
• Comprehensive and detailed reports help you understand how long tasks take to finish.
• Tracking billable and non-billable hours.
• Tags feature allows you to categorize tasks and priorities.
• And many more.

Integrations: TimeCamp integrates with many apps, including CRM, accounting tools, and calendars.

Available for: web, desktop (Windows, macOS, Linux), native mobile apps (Android, iOS).

Free

$

0.00

billed annually

Free plan includes all the essentials (accurate time tracking, unlimited projects, a time clock kiosk, desktop, and mobile apps, idle time detection, and many more).

Starter

$

2.99

billed annually

Starter plan includes unlimited tasks, excel reports export, attendance, time-off, overtime tracking.

Premium

$

4.99

billed annually

Premium plan includes one integration, billable time, budget and estimates, apps and websites tracking, project archiving, and more.

Ultimate

$

7.99

billed annually

Ultimate plan includes unlimited integrations, billable rates, labor costs, invoicing, timesheet approvals, custom user roles, and more.

Enterprise

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Schedule here

Enterprise Plan, designed for companies with 50+ employees, includes priority support with SLA, self-hosted and private cloud instances, custom integrations, and more.

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Track time in projects and tasks, create reports, and bill your clients in just one tool.

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2. Fantastical

Best for: advanced time blocking with granular options

Fantastical is a calendar app for all Apple devices. It’s a lightweight solution to block time for scheduling events, new tasks, meetings, travels, and other activities.

Fantastical has several helpful features that will allow you to personalize the app to better plan every day:

• You can add events, and tasks with due dates, see details for location event.
• For a comfortable viewing experience, you can browse the full-screen views of the day, week, month, quarter, and year.
• Apart from time blocks, you can view your tasks in a list view.
• Use multiple calendars views, for example, for different types of events, multiple projects, or tasks.
• Attach files and photos; attachments are accessible across all devices that sync with your calendar accounts.
• Fantastical will automatically generate a conference call and add all of the details to your time blocked schedule.

It’s a great time blocking app for business and personal tasks.

Integrations: not available. You can only import your online calendar.

Available for: only for Apple devices.

Pricing: the free plan is available with limited features. The premium plan is $4.75 per month for an Individual account. The Family plan is $7.50 per family of 5 users per month. Fantastical offers a free 14-day trial with full features.

3. Todoist

Best for: to-do list to help you outline tasks for time blocks

Todoist is a simple to-do app and task manager. It’s not an app dedicated to time-blocking, but you can use the tool to block time easily.

Todoist has a user-friendly interface. You can quickly schedule tasks and personalize them with due dates, labels, and filters, make dates recurring, add sections and subtasks, prioritize important tasks, share and delegate them to team members, get notifications, and comment.

There are two steps you need to take:

1. Create categories for each of your tasks (e.g., email, meetings, preparing meals, working on a project)
2. Open your planner or calendar app, and create time blocks for important tasks that reflect your category

Additionally, to make time blocking more effective, you can set daily and weekly goals in Todoist.

Integrations: Todoist integrates with many of the popular productivity, planning, and automation apps

Available for: web, desktop (macOS, Windows, Linux), mobile (Android, iOS), browser (Google Chrome, Safari, Microsoft Edge, and Firefox extensions), email plugins (Gmail, Outlook), wearables (Apple Watch, Wear OS).

Pricing: Free version is available with limited functionalities. Pricing starts at $4 billed monthly. You can try the Premium and Business plans free for 30 days.

💡 Do you know that you can integrate Todoist with TimeCamp and track your time directly on your to-do lists? It can also help you make better estimates for your tasks. Try TimeCamp for free!

4. Plan

Best for: automated time blocking connected with calendar

Plan is a straightforward calendar app to block time. It’s a simple task management app for everyone who wants to quickly organize every day in clear time blocks. You can use it solo or with a team.

In this free time-blocking app, you create tasks by typing into the input bar located at the top of the agenda view, calendar view, or list view. Your dashboard is divided into two views—the list view and the calendar view.

You simply put all your tasks on a given list and then create time blocks for each of them on the calendar with the drag-and-drop feature.

Tasks’ features give you a lot of flexibility in blocking time and help create more accurate time blocks:

• Make tasks recurring, set priority, estimated completion time, assign team members,
• Move tasks between lists with the drag-and-drop feature,
• Sort them in a list by due date, priority, estimated complexity, or scheduled status,
• Add subtasks,
• Sync the tasks scheduled in a Plan calendar to your Google Calendar.

Plan seems to be a simple tool, but it has everything to call it one of the best time-blocking apps.

Integrations: Plan integrates with tools like Google Drive, Box, Github, JIRA, Gmail and more

Available for: web, mobile (iOS), Mac App.

Pricing: free option is available. Pricing starts at $6.67/user/month.

> Check the best planner apps!

5. TickTick

Best for: time blocking based on the Pomodoro technique

TickTick is a time management app that offers to-do list, checklist, and task management to boost productivity. It helps to capture ideas, organize tasks, and act on them with an organized daily schedule.

It’s an easy-to-use app with an intuitive interface (although you can’t drop tasks onto your calendar, you need to organize your to-do list manually). You can add all the task you have by voice, turn email into tasks, set duration, or make tasks recurring to help you keep a regular schedule.

The “smart date parsing” feature will automatically turn your task into a reminder. There’s even the “Annoyong Alert” feature that prevents you from missing the task.

If you have many projects, you can work on multiple tasks in the same time with the dedicated focus time. And the Pomodoro timer (along with white noises) allows for scheduling time blocks with he Pomodoro time management technique to help you minimize distractions.

TickTick allows you to easily organize all the task in 4 levels with folders, lists, tasks, and check items. There are tags, sorting, search, and filters.

Integrations: TickTick main disadvantage is that you can’t connect it with all the apps for productivity and project management, which gives you limited options for organizing work. Nevertheless, it’s a good stand-alone time block app.

Available for: as a web platform, desktop (Windows, MAc, Linux), Apple devices (iPhone, iPad, Apple Watch), browser extensions (chrome, Microsoft Edge, Firefox), and as Ooutlook and Gmail add-ons.

Pricing: TickTick offers a free version, or you can get an annual plan for $35.99 (less than $3/month).

6. Planyway

Best for: granular team planning with time blocks

Planyway is a team calendar and timeline that helps to manage schedule, track projects, and plan your resources. You can use it solo for personal tasks. It’s the best time blocking app for teams use Jira, Trello, and GitHub, as it was built specifically for these platforms.

Planyway’s time blocking feature allows you to visualize work to see the big picture and block time you need to complete every task.

There’s the Gantt chart for project roadmap, weekly, daily and yearly view, and portfolio timeline that gives you an overview of multiple project plans. Colors make it easy to track progress and spot priorities.

Planyway helps to increase awareness about what’s happening in the company and manage scheduled events.

Integrations: You can use Planyway with Trello, iCal, Google calendar, and any other calendar, and with Microsoft Teams.

Available for: web, as a mobile app (Android, iOS).

Pricing: Free plan is available with basic functions. Pricing for premium version starts at $4/user/month.

7. TimeBloc

Best for: time blocking with basic features

TimeBloc is a simple productivity app dedicated specifically to block time.

The app comprises four elements:

1. Timelines: the drag-and-drop feature allows you to quickly arrange time blocks and add tasks. You can block your day into multiple events by the hours, minutes, and type of tasks. Icons and colors make it easy to distinguish the blocks.
2. Routines: for repetitive tasks.
3. Calendar integration: allows you to add events from your favorite calendar app.
4. Statistics: visualization of your progress.

TimeBloc can help you create your ideal schedule for every day and week with just a few clicks.

Integrations: not available

Available for: mobile devices (Android, iOS)

Pricing: Free 7-day trial is available. TimeBloc Premium is $19.99.

8. Google Calendar

Best for: planning time blocks directly in the calendar

Google or Outlook Calendar work great, not just to schedule meetings. Also, an Apple Calendar can be a good option. As Outlook and Apple Calendar are not very different from Google, we will focus just on one of them.

Google Calendar is one of the most popular calendar apps. It’s a universal tool that gives you a lot of flexibility to time block your schedule. You can see the time blocked in a year, month, week, and day view.

Here’s the fundament of what Google Calendar offers:

• Scheduling events with one click with details such as guests, rooms, location, video conferencing, adding event description and attachments, choosing a color, and more.
• Creating reminders.
• Sharing and viewing calendars—creating a shared calendar with specific people; subscribing to other people’s calendars.
• Customizing your calendar.
• Accessing your notes from Google Keep and Tasks.

Additionally, Google Calendar allows you to find an ideal time for meeting for all team members, assign tasks, share files and other materials, automatically add events from Gmail, and more.

Google Calendar is versatile, easy to use, and customizable.

Integrations: Google Calendar easily integrates with other Google apps, and lets you add events from other calendars you use. What’s more, it’s such an universal tool used by many people and businesses that you can easily integrate it with other apps and sync your calendar automatically with just a few clicks.

Available for: web, mobile devices (Android, iOS).

Pricing: free. You need to pay for additional space, however.

👉 Check our Google Calendar time tracking and Google Keep time tracking to boost your productivity! Sign up for the free trial!

9. Sling

Best for: employee shift scheduling with time blocking

Sling is an employee scheduling app that allows you for blocking time for employees’ shifts with colors.

But except for blocking, the tool offers additional features, so if you’re looking for a team management tool to plan every day for your employees, it’s the right choice.

Sling features include:

• Attendance management with a clock (including clocking in and out).
• Reports for a day, week, month, or customizable periods.
• Labor costs management.
• Messaging and newsfeed.

Integrations: Sling integrates with platforms such as Shopify, Square, Gusto, and Harbortouch. That makes it a good tool for teams working in a physical space, e.g., restaurants, offices.

Available for: web and for mobile (Android, iOS).

Pricing: Free version is available for up to users. Pricing for other plans starts at $2 per user per month.

10. Any.do

Best for: personal and team time blocking with a simplistic to-do list

Any.do a good alternative to TickTick. If you’re looking for a simplified version of a calendar and a to-do list combination, Any.do will do.

The calendar in the app allows you to block specific time limits for your tasks. Other than a to-do list and calendar, Any.do has a grocery list for shopping, reminders, and a daily planner.

Some of the other features include project management features, reminders, chat and collaboration. The tool is available for teams, personal user, and for families.

Integrations: except voice search, Gmail, WhatsApp Any.do integrates with other productivity apps via Zapier.

Available for: all platforms—web app, mobile (Android, iOS, ), desktop (macOS, Windows), Apple Watch, Wear OS, as a voice search (Siri, Alexa, Google Assistant), and web extension (Chrome, Firefox, Microsoft Edge).

Pricing: Any.do is a free time blocking app. Extra features are available in paid plans starting at $4.49 per month.

11. Sunsama

Best for: daily planning and tasks management

Sunsama is a calendar blocking app that helps to plan your day by a regular, step-by-step routine: you import tasks from the platforms you use (e.g., Asana, Trello) or email, decide on the lenght of a task and schedule tasks into your calendar. And voila, you have a time blocked calendar for the day.

Other helpful features that Susnama offers include:

• Setting aside time for emails to make them as specific tasks.
• Turn Slack and Teams messages into tasks.
• Dark more.
• Focus mode.
• Auto-scheduling allows you to automatically put tasks into your calendar.
• Weekly review and planning to check up on your goals and track progress.
• Keyboard shortcuts to quickly jump between all the tasks.
• Analytics.

This time blocking software automatically syncs the tasks in your other tools. This allows you to easily implement time blocking no matter how many apps you use.

Integrations: Sunsama offers many integrations with most of the popular tools for task management. You can also connect it with other apps via Zapier.

Available for: web, mobile (iOS, Android), and desktop.

Pricing: free for 2 weeks. After the free trial, you can subscribe to monthly ($20 per month) or yearly plan ($16 per month).

12. Motion

Best for: AI-assisted time blocking

Motion is a time blocking software that with the help of AI aids you in automatically planning your day based on your tasks and priorities.

Motion organizes all your projects and tasks, prioritizes and time-blocks them on your calendar, and automatically optimizes your schedule multiple times a day.

It continually identifies the best task for you to focus on by analyzing all your projects and tasks, considering deadlines, priorities, and dependencies.

Its project management features allow you to easily organize all your work and make progress tracking smooth. Also, you can combine all your different calendars into a master calendar app. Motion can replace to-do lists, project management software, and meeting schedules.

It’s the best time blocking app with a smart, AI engine (“The Happiness Algorithm”, as called by the app’s creators) that’s supposed to make you happier and satisfied with your daily agenda.

Integrations: You can integrate Motion with apps such as Google Calendar, Zoom, Gmail, Google Meet, Microsoft Outlook 365, and more, via Zapier, or via API.

Available for: web.

Pricing: Free trial is available. Pricing starts at $34 per user per month.

13. Clockwise

Best for: managing complex schedules with AI-powered technology

Clockwise is an AI-powered time management calendar. It’s especially helpful if you have a complex schedule with many different tasks. It can work wonders for teams who juggle a lot of responsibilities and need to organize their schedule for meetings or cooperative work.

Clockwise optimizes your calendar by automatically rescheduling meetings to minimize conflicts and free up time. It identifies available slots and creates dedicated blocks of “Focus Time” for deep work, ensuring you have uninterrupted periods to concentrate.

This time blocking app also considers your team’s availability, facilitating better collaboration by finding optimal times for group meetings.

Integrations: Clockwise integrates with Slack and Asana.

Available for: web and as a browser extension (for Chrome and Firefox).

Pricing: Clockwise offers a free version. Teams, Business, and Enterprise plans start at $6.75 per user per month.

14. DayViewer

Best for: visualizing your task list

DayViewer is a time blocking app that helps you visualize your day by allowing you to create dedicated blocks of time for specific tasks or activities.

The app provides a clear overview of your day to prioritize tasks, allocate focused time for important projects, and avoid distractions.

You can also track how much time you spend on different activities, view insights into your productivity patterns to make informed adjustments to your schedule.

Integrations: DayViewer is a stand-alone time blocking software that doesn’t offer integrations.

Available for: web and mobile devices (Android, iOS).

Pricing: DayViewer is a free time blocking app. Paid plans start at $8 per month.

Quick Time Blocking Tips

To master the time blocking technique, you can use tricks. They’ll help you organize tasks.

Here are 7 time blocking tips for effective time management:

1. First, write it all down in a list to see all your tasks and know what to focus on.
2. Start doing time blocking once a week to get started and increase steadily.
3. Don’t give up if you don’t manage to do all planned blocks, it’s okay not to finish all tasks on time!
4. Add a buffer time block, free space to your calendar for unexpected tasks and events.
5. Review your process to focus on priorities and design a perfect schedule.
6. Use task batching—group similar activities together, for example, making phone calls and replying to e-mails.
7. Use time tracking to better define distractions and what is sucking away your time.

Get to know where your time goes with TimeCamp!

Track time in projects and tasks, create reports, and bill your clients in just one tool.

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Conclusion

Time blocking apps are a great help in planning your day, both at work and in your private daily routine. Some apps are simple like Google or Outlook calendars, others have complex task management features ideal for organizations. All of them help you to save time and focus on certain tasks more efficiently.

Choose your favorite and move your task management to a new level now!

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Kate Borucka Kate is a professional freelance copywriter and translator with a niche focus on time tracking software, time management, and SaaS solutions. With a degree in English studies, she has a knack for turning complex technical topics into clear, engaging content that resonates with diverse audiences. When she’s not immersed in the latest software trends or navigating linguistic differences between English and Polish, she’s busy trying to master the art of squeezing more hours out of the day—juggling work, life, and embarking on new adventures with her endlessly curious daughter, discovering the world together (and loving every minute of it), always finding ways to weave the insights from their adventures into her creative work.

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